Maximize Your Revenue Up to 50% with CYCTEMS’ Verified Accounting Back-Office Service Provider
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Premier Offshore Accounting Back-Office solutions for CPA and Accounting Firms
Looking for a reliable, efficient, and cost-effective back-office solution for your CPA or Accounting firm?
CYCTEM has got you covered. We specialize in elevating your accounting and financial operations by connecting you with the world’s top-tier financial and accounting back-office services providers.
Our partners specialize in managing all accounting and CPA related tasks and strictly adhere to international accounting standards.
Our back-office partners can create and/or oversee your accounting system: general ledger, accounts receivable, accounts payable and account reconciliations. We can also manage the fundamental, time-consuming accounting functions such as accounts receivable/payable processing, cash management, monthly closing of books, financial statement preparation and tax compliance.
Service We Provide
Our Accounting back-office service providers cater to a wide array of accounting entities including:
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STAFFING FOR ALL POSITIONS
Accounting Roles
At Cyctems, we provide staffing solutions for all positions, including:
The Associate Bookkeeper role typically involves performing basic bookkeeping, assisting with payroll processing, and preparing financial documents.
Key skills required for this position include:
- Recording transactions on a daily, weekly, monthly, and yearly basis
- Payroll reconciliation
- Sales tax reconciliation
- Accounts payable and accounts receivable management
- Bank and credit reconciliation on a daily, weekly, monthly, and annual basis
- Reconciling books to third-party records
- 1099 form preparation
- Moderate to good computer literacy
- QuickBooks or Xero experience
- Basic Microsoft Excel literacy
The Associate Payroll position involves preparing reports by compiling summaries of taxes, employee earnings, vacation, deductions, and disability. The payroll associate should ensure that employees are paid timely and accurately and possess excellent organizational, math, accounting, computer, and communication skills.
Key skills required for this position include:
- Processing client payroll and producing checks and vouchers
- Inputting all payroll-related data to meet payroll processing deadlines
- Processing payroll garnishments, vacation time, insurance, 401(k), and other deductions
- Preparing single and multi-state quarterly and annual payroll tax reconciliations
- Framing payroll compliance returns 940-941
- Filing payroll client information
- Maintaining assigned payroll software
- Maintaining thorough daily time records of work performed
- Assisting with payroll audits
- Preparing and submitting reports regularly
- Proficiency in Microsoft Excel and MS Office
The Associate Accounts Payable and Receivable Clerk works in the financial department and is responsible for recording, computing, and classifying revenue data to ensure a complete financial record. Keeping track of accounting is extremely important since the actual state of affairs is majorly dependent on the present financial status of a company.
Key skills required for this position include:
- Accounts payable management
- Processing payments and managing vendor credit periods
- Accounts receivable management
- Processing receipts and operating debtor credit periods
- Regular interval reporting of aging reports
- Coordination with team members, vendors, and customers
The Associate Accountant is a valuable asset to any organization, helping compile and review financial information accurately and with attention to detail. They assist with preparing financial forms, documents, and reports, including budgets and financial statements. They also manage tax filings, accounts receivables, accounts payables, and payroll processing, with a keen eye for organization and efficiency.
Key skills required for this position include:
- Proficiency in Microsoft Excel and QuickBooks
- Preparation, recording, and processing of accounts payable and cash disbursements, as well as accounts receivable and cash receipts
- Bank reconciliation and payroll processing
- Maintenance of required records, reports, and files in an organized manner
- Reviewing open invoice reports and following up with a schedule of payments or adjustments
- Three months of training in US Accounting
- CA-Semi Qualified or Bachelor’s degree (Accounting)
- Over two years of experience in public accounting (in India)
Providing day-to-day financial reporting services to a portfolio of clients and structures, ensuring compliance with internal policies and procedures. Preparing financial statements in compliance with GAAP (IFRS, US GAAP, FRS 102, and LUX GAAP), focusing on balance sheet reconciliations, month-end journal entries and adjustments, and financial reporting. You will also review and prepare monthly bank reconciliations, reconcile payroll, sales tax, loan, and investment accounts, and administer the Concur Time & Expense system.
Key skills required for this position include:
- Minimum Bachelor’s degree
- 3+ years of experience in accounting
- Proficient with Microsoft Office Suite and accounting software
- MIS reporting, cash flow analysis, and reporting
- KPI reporting and analysis (operational and core business KPI)
- Budgeting and forecasting
- Inter-company reconciliation and consolidated financial statements
- Reconciling control accounts
Ensuring that all financial and accounting operations within an accounting department run smoothly. This includes overseeing the work of junior accounting staff, reviewing financial statements to ensure accuracy, and reconciling general ledger accounts. In addition, you will evaluate monthly financial results, review balance sheet account reconciliations monthly, and supervise the work of bookkeepers, accountants, and AP/AR teams.
Key skills required for this position include:
- Budgeting and variance analysis
- Mentoring and managing teams
- Researching, analyzing, and recommending solutions to complex accounting issues
- KPI reporting and analysis (operational and core business KPI)
- MIS reporting
- Inter-company reconciliation and consolidated financial statements
- Reconciling control accounts
- Proficiency with Microsoft Office Suite and accounting software
Tax Roles
At Cyctems, we provide staffing solutions for all positions, including:
Preparing work papers and filing tax returns for partnership firms, companies, and individuals. Research tax issues, assist with tax audits, consult clients, review their tax information, and respond to their questions and concerns.
Key skills required for this position include:
- Proficiency in MS Office Suite, with strength in MS Excel
- Fundamental understanding of QuickBooks and US Accounting
- Basic business tax experience
- Multi-state tax preparation (basic)
- At least one tax season experience
- Minimum Bachelor’s Degree
- Moderate to good computer literacy
- At least one tax software experience
The role of an SR. Associate Tax Preparer, also known as a tax specialist, is to prepare tax returns for companies, partnerships, and individuals. They ensure that their clients comply with state and federal tax regulations.
Key skills required for this position include:
- Proficiency in MS Office Suite, especially MS Excel
- Basic understanding of QuickBooks and US accounting
- Basic business tax experience
- Multi-state tax preparation (Basic)
- At least one tax season experience
- A minimum of a Bachelor’s degree
- Moderate to good computer literacy
- Should have experience in at least one tax software
Overseeing the activities of junior tax accountants and juggling additional tasks. These tasks include ensuring that the department provides accurate and timely forecasting and periodic tax reports and assisting the business with tax audit support and business support under the direct supervision of the Head of Accounting.
Key skills required for this position include:
- Proficiency in MS Office Suite, especially MS Excel
- A fundamental understanding of QuickBooks and US accounting
- Moderate to complex individual tax preparation
- Business tax preparation
- Multi-state tax preparation
- Year-end accounting and adjustments
- Essential exempt organization tax preparation
- Basic trust tax preparation
- Foreign forms preparation (5471, 5472, 1116, 2555)
- A minimum of a Bachelor’s degree, moderate to good computer literacy
- Relevant tax software experience
The role of a tax supervisor is to work in a managerial position within a company to create and implement a comprehensive tax strategy for the company. They make, plan, and thoroughly inspect strategies for filing tax documents in a team setting.
Key skills required for this position include:
- Proficiency in MS Office Suite, especially MS Excel
- A fundamental understanding of QuickBooks and US accounting
- Moderate to complex individual tax preparation
- Business tax preparation
- Multi-state tax preparation
- Consolidated tax returns
- Year-end accounting and adjustments (moderate)
- Complex exempt organization tax preparation
- Complex trust tax preparation
- Basic gift and estate tax returns preparation
- Foreign forms preparation (5471, 5472, 1116, 2555)
- Foreign partnership form (8865, 3520)
- Foreign corporation form (1120-F)
- Tax planning
- Tax research
- Moderate to good computer literacy
- Relevant tax software experience
Non-Accounting Roles
At Cyctems, we provide staffing solutions for all positions, including:
Virtual assistants render administrative support to clients remotely. They perform various tasks, such as managing emails, scheduling appointments, making phone calls, and organizing travel arrangements. Some virtual assistants specialize in offering services such as graphic design, blog writing, bookkeeping, social media, and marketing.
Key skills required for this position include:
- Proficiency in computer literacy and familiarity with various computer programs such as MS Office
- Prior experience in customer service
- Multitask, organize, and prioritize work
- Assess inbound calls, handle email management, and manage tasks and data entry
- Perform calendar management, including confirming appointments, scheduling meetings, and more
- Following up on unpaid client invoices
- Maintain and update a database of client information
- Scheduling meetings and sending reminders
- Excellent communication skills, both verbal and written
Customer support associates perform multiple tasks to provide exceptional service to customers. They handle customer inquiries, complaints, and returns and provide detailed explanations of services or products.
Key skills required for this position include:
- Proficiency in computer literacy and familiarity with various computer programs such as MS Office
- Prior experience in customer service is preferred
- Respond professionally and promptly to incoming customer inquiries via chat, telephone, or email
- Documenting customer interactions and forwarding information to interested parties
- Explain customer questions straightforwardly, in a simple manner, and check for customer understanding and acceptance
- Establishing and maintaining good rapport with customers by using positive language and anticipating customer needs
- Skilled in the transcription of customer reports and organizing all conversation records
- Ensure that customer experience requirements are met per standards set, identifying and escalating priority issues and reporting to high-level management
- Resolving customer queries and achieving customer delight
- Complete call notes and reports as necessary and update them in the CRM
- Handling mail, scanning documents, and following up with clients
- < Excellent oral and written communication skills
Data Entry Specialist Associate inputs new case data into the company’s software and communicates with internal teams and clients. The position may include general clerical duties, such as uploading (e-portal), filing, scheduling, and providing legal office support.
Key skills required for this position include:
- Proficiency in computer literacy and familiarity with various computer programs such as MS Office
- Basic invoice and billing
- Working knowledge of Excel
- Prepare and sort documents for data entry
- Enter data into database software and verify the accuracy of the inputted data
- Resolve information discrepancies and obtain further information for incomplete records
- Create spreadsheets to track important customer information and deadlines
- Transfer data from hard copy to digital database
- Update customer information in a database
- Organizing existing data in a spreadsheet
- Verify obsolete data and make any necessary changes to records
The Talent Acquisition Associate acquire, identify, assess, and hires suitable candidates to fill open positions within a company.
The responsibilities include:
- Employer branding
- Future resource planning
- Diversifying a company’s labor force, and
- Proficiency in Microsoft Office
- Source candidates using various search methods to build a groundbreaking candidate pipeline
- Screen candidates by reviewing job applications and resumes and performing phone screenings
- Taking ownership of candidate experience by managing and designing it
- Develop job descriptions, postings, and position requirements
- Conducting reference checks when needed
- Facilitate the offer procedure by extending the offer and negotiating employment terms
- Manage onboarding and new hire process
- Familiarity with recruiting trends and best techniques
- Manage the overall screening, interview, selection, and closing procedures
- Knowledge of employment laws and regulations
- Excellent communication skills, both orally and in writing
- Establish cooperative and effective professional relations built on trust
- Excellent time management and organizational skills
- Making decisions independently
- Working expertise in applicant tracking and HRIS systems
- Manage vivid relationships with a variety of stakeholders
- Expertise in interview techniques and applicant screening methods
- Deep understanding of employment laws and regulations
- Familiarity with multiple sourcing avenues
The Business Development Associate develops strategies to boost a company’s sales and overall growth.
The responsibilities include:
- Conducting research and analysis to identify clients’ needs
- Participating in creating business plans and products, and
- Producing progress reports and presentations
- Developing a robust candidate pipeline
- Proficiency in computer literacy and familiarity with various computer programs such as MS Office
- Prior experience in Business Development
- Understanding the firm’s core business area, target audience, and how target strategy
- Identify potential target markets for business
- Contact potential clients to arrange meetings
- Research organizations and individuals to find new opportunities
- Build long-term and trustworthy relationships with new and existing clients
- LinkedIn Messaging and LinkedIn Engagement
- Cold calling
- Prepare and send out engagements
- Perform sales follow-ups before closing and getting arrangements signed
- Conducting email campaigns and paid campaigns through marketing
- Manage inquiries on the website
- Manage the lead pipeline
- Getting referrals from existing clients
- Excellent oral and written communication skills
Our back-office partners have all the skills, and experience needed to make you more efficient, profitable, and competitive by offering
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